GNYADA July 2014 Newsletter

To Keep Plate Orders on Track, Monitor Your Inventory

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will send dealers a new batch of plates when the previous plates show up as registered in their records. If you request additional plates before you submit paperwork for all of the plates in a single box of your inven- tory, red flags are raised at DMV. Dealers should submit all title and registration paperwork to DMV within 5 calendar days from the date of delivery of the vehicle to your customer, as required by DMV regs. When your biller prepares to send deals to the bank, separate the motor vehicle work and put it on a transmittal. Send the transmittal to your pro- cessing service (such as DMV- DIRECT ) the same day to meet DMV’s 5-day rule. n n n n Best Practices to Avoid Delays (and Violations)

Know what size generator will serve your essential business needs. Call your electrician to get help figuring that out. Get permits and permissions before the storm hits. Double-check your data backups – and your ability to recover data from those backups. Conduct a drill. Don’t forget employee’s needs, either. During Hurricane Sandy, we saw lots of dealerships that accommodated employees’ families, and everyone benefitted. If any motor vehicle paperwork is returned to you, correct it and return it to your service immediately. Periodically, request a copy of your inventory list from Vehicle Safety and review it to ensure that you have not missed any plates. Assign one person to be responsible for tracking dealer- ship plate inventory. Keep a DMV approved plate log, and complete it on a daily basis to spot any missing plates immediately. DMV has established title and regis- tration processing procedures that must be followed exactly. Otherwise, you may experience delays in filling passenger plate orders and receive notices of violations. Follow the steps above to avoid delays or denial of passenger plates for your dealership. n n n n

Ever wondered why you did not receive a box of plates you ordered from DMV? Even a simple slip-up on DMV paperwork may delay your plate order. Perhaps you’ve seen this at your deal- ership: plates were issued but the deal was canceled, and the plates were not returned to the billing office. Alternatively, if the plates were returned to the biller, they were not issued to the next deal that required new plates? Manage Your Plate Inventory Plates assigned to your dealership (passenger, commercial, and in-tran- sits) by DMV’s Vehicle Safety Division. It maintains an inventory showing all the plates it has assigned to your dealership (specific to your facility number). It tracks these plates through the registration process and it

Lessons Learned from Hurricane Sandy As we found out after Hurricane Sandy in 2012, it only takes one monster storm to change the course of your business, permanently. nesses do not reopen after a disaster, and another 25 percent fail within one year, according to the FEMA. n 15

There are a number of basic measures to take to ensure you are ready as the storm season develops: Create and emergency action plan. Do a risk assessment. What are potential threats to your business? Where is your inventory stored? Can it be moved or protected? Make alternative communications plans. Make sure you have power – 60% of interruptions will result in a business needing alternative power. n n n n n

The Atlantic hurricane season offi- cially started on June 1, 2014, and even though we typically don’t see much action around here until the autumn, now is the time to make important decisions to help keep your employees, business, and property safe. Planning and preparing for a disaster is key to minimizing costs and stay- ing in business. Forty percent of busi-

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Greater New York Automobile Dealers Association • www.gnyada.com

The Newsletter • July 2014

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