2015 GNYADA MEMBERSHIP DIRECTORY

EMPLOYMENT

Records

Number of Years Retained

Source of Requirement

Employment Applications / Resume (applicants

1 year after decision not to hire

Fair Labor Standards Act, Americans with Disabilities Act, Title VII of the Civil Rights Act, Age Discrimination in Employment Act, Genetic Information Nondiscrimination Act Fair Credit Reporting Act, New York Fair Credit Reporting Act

not hired)

HOT TOPICS 2015 GNYADA Membership Directory 85 Background Checks Working Papers (Minors) Drug Test Results I-9 Verification Form IRS FormW-4 (current) IRS FormW-2 Payday and Payrate Forms Payroll Records Commission Agreements - Disciplinary Records - Employment Applications - Union Dues Authorization - Wage Deduction Authorization Employee Handbook Time Cards/Time Sheets FMLA Records Accident Report (Workers Garnishments COBRA Records NEW NEW NEW NEW NEW NEW NEW NEW

n/a

Duration of employment (return to New York Labor Law minor at the end of employment)

General – 1 year

Equal Employment Opportunity Commission

3 years from date of hire or 1 year after termination, whichever is later

U.S. Department of Homeland Security Regulations

4 years

Internal Revenue Code

Permanently

6 years

New York Labor Law

6 years

Fair Labor Standards Act, New York Labor Law, Equal Pay Act, Age Discrimination in Employment Act

Duration of employment + 6 years New York Labor Law

Personnel Records - Direct Deposit Authorization Duration of employment + 1 year

Fair Labor Standards Act, Americans with Disabilities Act, Title VII of the Civil Rights Act, Age Discrimination in Employment Act, Equal Pay Act, Genetic Information Nondiscrimination Act, New York Labor Law

Duration of employment + 1 year

Duration of employment + 1 year

Duration of employment + 1 year

6 years

n/a

n/a

Collective Bargaining Agreements 3 years

Fair Labor Standards, Act Equal Pay Act

6 years

Fair Labor Standards Act

3 years

Family Medical Leave Act

18 years

New YorkWorkers’Compensation Law

CompensationInjury/IllnessReport) Polygraph Records

3 years from date of the test

Employee Polygraph Protection Act

n/a

n/a

Pension and Retirement Records

Duration the plan or system is in effect + 6 years

Employee Retirement Security Income Act, Age Discrimination in Employment Act

3 years

Consolidated Omnibus Budget Reconciliation Act

©2015 GNYADA