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RECORD RETENTION

This chart is intended to serve only as a tool to assist in developing a document retention policy. The retention periods listed are minimum suggested periods, however, business practice or law may require preserving records for a longer period of time. You should consult with your counsel or accountant to ensure that your record retention practice meets both federal and state guidelines and is appropriate for your business. The same rules apply to electronic record retention. Electronic records must be easily accessible during an audit. Contact GNYADA preferred vendor AutoTrieve for information on how to securely scan & store your electronic documents.

HOT TOPICS

DMV RECORDS

Document Type

Retention Period

Paper Required

Certificate of Sale (Form MV-50) Dealer Plate Issuance Program Plate/

5 years 5 years

Yes No

Permit Issuance Log In-transit Permit Log Invoice or Bill of Sale

5 years 5 years 5 years 3 years

Yes No No Yes Yes No No Yes No No No Yes Yes No No No No No

Odometer Disclosure Statement (form MV-103)

Police Books (Books of Registry)

Proofs of Ownership (e.g., MSO, MCO, Title)

Until Vehicle Ownership

DEALER RECORDS REPAIR SHOP INSPECTION STATION RECORDS Appraisals Estimates Repair Orders

is Transferred

Secure Power of Attorney (Form MV-93)

5 years

2 years 2 years 2 years 2 years 2 years 2 years 2 years 2 years 2 years 2 years 2 years 2 years

Airbag/System Log Book

Repair Invoices

Parts Purchase Orders

Daily Inspection Report

Emissions InspectionWaiver

Inspection Certificate Purchase Invoices

Inspection Rejection Notice

125 2020 MEMBERSHIP DIRECTORY & SERVICES GUIDE Motor Vehicle Inspection Records Vehicle Inspection Receipt

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