GNYADA December 2014 Newsletter

Annual Payday Forms Due by February 1, 2015 It’s time to prepare New York State’s mandated Annual Payday/Pay Rate Notices. Under current law, dealers are required to provide written notices describing wages to all employees other business groups around NYS to have the law amended. In June a bill line instructions, specific examples of completed forms for most dealership positions, and sample overtime exemptions that apply to some dealer- 4

was passed by both the New York Assembly and Senate that would eliminate this burdensome annual requirement. Earlier this week we were notified that our bill was trans- mitted to the Governor’s office for his signature. Unfortunately, even if the Governor signs it this week, the amended rules will not go into effect until 60 days after being signed into law. GNYADA Assistance Available The Association’s Guide to New York State Labor Law Employee Pay Rate and Payday Forms provides line-by- of the year provides employees with a bank of sick time that can then be used early in the calendar year due to illness, if necessary. Dealers must determine which of these options is best for their dealership and notify employees of their policy. Forms The Department of Consumer Affairs (DCA) has posted a number of forms relating to sick leave on their website. Dealers should be using the Employee Verification Regarding Authorized Use of Earned Sick Leave . This form includes a list of permissible uses of accrued sick leave and can be found at http://www.nyc.gov/html/dca/ downloads/pdf/EmployeeVerification RegardingAuthorizedUseofEarned SickLeave.pdf Dealers may want to use the Employee Notification of Intention to Use Earned Sick Leave when an

ship personnel. Sample completed forms along with blank forms can be found on GNYADA’s website at http://www.gnyada.com/dealers/ payforms/forms . If you have questions about complet- ing forms for your dealership employees, please call Sue Bieber at 718.746.5900 or email your questions to her at susan@gnyada.com .

(including those covered by collective bargaining agreements) no later than February 1, 2015. The requirement, as it stands, requires that every employee must receive the mandated form that includes the employer’s identification information, the employee’s regular rate of pay, overtime rate, regular payday and the frequency of pay.

GNYADA has been working with

NYC Paid Sick Leave End-of-Year Rules

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New York City’s Paid Sick Leave Law offers three options for handling year-end unused sick leave. 1 Pay out up to 40 hours of unused earned sick time and frontload all 40 hours of sick leave on January 1; or 2 Frontload sick leave so that all employees start the new calendar year with 40 hours of sick leave; or 3 Carry over the difference between 40 hours and the amount of sick leave used in 2014. Dealers are not required to pay employees for unused accrued sick time nor are dealers required to per- mit employees to carry over unused sick time. New York City dealers are not required to provide more than 40 hours of sick leave in a benefits or calendar year to employees. Under Option 2, frontloading 40 hours of sick leave at the beginning

employee has scheduled time off for covered medical reasons. http://www.nyc.gov/html/dca/down- loads/pdf/EmployeeNotificationOf IntentionToUseEarnedSickLeave.pdf Finally, under the City rules, if both the dealer and the employee agree, dealers may allow an employee to make-up work time missed due to ill- ness. http://www.nyc.gov/html/dca/ downloads/pdf/EmployeeRequestTo MakeUpMissedWork.pdf Additional information about New York City’s Paid Sick Leave Law can be found at http://www.nyc.gov/ html/dca/html/law/PaidSickLeave_ EmployersEnglish.shtml Call Sue Bieber at 718.746.5900 or email her at susan@gnyada.com if you have questions about New York City paid sick leave.

Greater New York Automobile Dealers Association • www.gnyada.com

The Newsletter • December 2014 3

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