GNYADA April 2019 Newlsetter

13 Form I-9 Employment Documentation Requirements

Employers are required to complete and retain a Form I-9, in paper or electronic form, for every employee. Form I-9 verifies the identity and employment authorization of individ- uals hired in the United States. For each new hire, employers must ensure proper completion of the form, which is completed by both the employer and the employee. On the form, an employee must: Attest that he/she is authorized to work. Present documents demonstrating their identity and employment authorization. n n

The employer must then examine and verify the employee’s documents and record the information on the form. If the documents appear genuine upon examination, you must accept them. To do otherwise could be an unfair immigration-related employ- ment practice. If the documents don’t appear on their face to be genuine or to relate to the person presenting them, do not accept them. Employers are required to retain completed I-9 forms for at least three years following the employee's date of hire or for one year following their separation from the company, whichever is later. Since these forms contain personal

identifying informa- tion, they should be kept in a sepa- rate file, not the employee's person- nel file, and stored in a secure space that only authorized personnel can access. If a dealer uses electronic storage, access should be limited to authorized personnel only. Proper retention is essential, as dealers may be required to submit the original form during an audit.

We Need Your Assistance PLEASE CoMPLETE AND RETuRN ENCLoSE D SuRVEY

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The Economic Impact Study is one of the most important surveys the Association does. The data collected allows GNYADA to demonstrate the positive impact dealers have on metro NY and to inform legislators about dealers’ importance to the economy. The purpose of the GNYADA Economic Impact Report is to focus attention on the immense contributions made by the retail automotive industry to the State’s economy. The report touches on the contribution’s dealers make in their communi- ties through the creation of jobs, and the generation of sub- stantial tax revenue for State and local governments. Please take a few minutes to complete the survey and for- ward it to our third-party partner, Auto Outlook, as soon as possible. If you have multiple rooftops, please complete a form for each dealership. Keep in mind that this survey is strictly confidential. GNYADA will never see any completed survey, and all analysis and reporting will be handled by Auto Outlook. Please contact Jennifer Berman at jennifer@gnyada.com for more information.

201 ECONOMIC IMPACT STUDY SURVEY

This study is an important legislative and public relations tool for the Greater NewYorkAutomobile DealersAssociation. If you operate more than one dealership, please us one form for each

VEHICLESALES (dollars) - 2018RESULTS NewVehicleSales (Including Leasing) $ UsedVehicleSales $

VEHICLESSOLD (UNITS) - 2018RESULTS NewVehicleSales (Including Leases) UsedVehicleSales

SERVICEANDPARTSDEPARTMENTS - 2018RESULTS TotalServiceDepartmentSales $ TotalParts andAccessoriesSales $

REPAIRWORK - 2018 TotalNumber ofRepairOrders

PERSONNEL (asofDec. 31, 2018) NewVehicleSalesDepartment UsedVehicleSalesDepartment ServiceDepartment Parts andAccessoriesDepartment Title andRegistration (Billing) $%# %! * VehiclePrep Other Approximate # of current job openings:

TOTALDEALERSHIP - 2018RESULTS TotalSalesAllDepartments $ TotalExpense $ TotalAdvertising $ TotalPayroll $ !% # *%$ $ CAPITAL IMPROVEMENTS 2017& 2018 2017Capital ImprovementExpenses $ 2018Capital ImprovementExpenses $

%OFADVERTISINGEXPENSESBYMEDIATYPE Digital % Radio

% %

CHARITABLECONTRIBUTIONS - 2018 TotalCharitableContributionsMade $

Print

% TV

TAXESCOLLECTEDANDREMITTED - 2018 FederalPayrollTaxes (S.S.& income) $ State/LocalPayrollTaxes $ RealEstateTaxes $ StateSales andUseTaxesCollected $ OtherState/LocalBusinessTaxes $

DEALERSHIPLOCATION Bronx

Putnam Queens

Dutchess

Kings

Richmond Rockland

Manhattan

Nassau Orange

Suffolk

Westchester

$ ( ! " %

$&#' ) %! &%! &%!!

% %! &%! &%!!

!(

(%!

!# $& % '

&%!!&%!! !& !

ALL SURVEY RESULTSARE STRICTLY CONFIDENTIAL

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Greater New York Automobile Dealers Association • www.gnyada.com

The Newsletter • April 2019