GNYADA February 2017 Newsletter

for GNYADA members. Call them at 516.624.7200 to get a head start on this year’s RTK reporting. Community Right-to-Know Filings Due March 1

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GNYADA offers the following reminder of New York State’s requirement that all employers post labor rate signs in the workplace: New York’s Motor Vehicle Repair Shop regulations require that dealers’ signs specify how labor rates are calculated. However, no specific dollar amount is required on the sign. Dealers may, on their own, list a specific rate if they wish. March 1 is the deadline for all New York City employers to submit their Community Right-to-Know (RTK) filing reports to the Department of Environmental Protection (NYCDEP). Severe fines can be imposed for noncompliance. Any hazardous substances that meet the Threshold Reporting Quantities (TRQ) during 2016 must be reported in your 2017 filings. The report must provide details on all hazardous materials, including Safety Data Sheets (SDS’s) for each substance.

clock hours or flat-rate manuals. Either or both can be used to reflect work being done on one vehicle. Posting only the calculation method allows repair shops the freedom to charge different rates based on the difficulty of the task. For instance, an oil change can be a simple job. Whereas diagnosing an electrical problem may be more involved. Also, a shop could choose to charge one rate for diagnostics and another for repair time. All containers containing these materials must be labeled, and a copy of their unique Facility Inventory Form (FIF) must be kept on premises. Filing reports can be time-consuming and needs to be accurate. Irregular- ities in the report may increase a dealership’s risk for unscheduled inspections by the NYCDEP. Fortunately, Walden Associates, a GNYADAAllied Member, can assist with these reports. Walden has completed more than 500 RTK filings

The NYCDEP is holding workshops on using their online Tier II Filing System to submit these reports at 59-17 Junction Blvd, Flushing, NY: Feb 15 10:00am - 11:30am (for those who filed online before) Feb 22 6:00pm - 7:30pm (for new filers) Call 718.595.4454 to register.

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Keep in mind that this rule applies only to posted signs. Estimates and invoices must contain specific information regarding the labor rate charge and the method of computation. If a dealer gives an estimate based on a flat-rate manual, they must provide the name of the manual used. Invoices to customers require that both labor and parts charges be specifically listed. To acquire labor rate signs, at no cost, call GNYADA at 718.746.5900.

Shops calculate labor rates using

GNYADA’s Workers’ Comp Plan The right choice for your dealership

Ask the GNYADA Insurance Brokerage to give you a quote on your Workers’ Comp coverage. GNYADA has partnered with "A" rated insurance carrier AmTrust to offer competitive coverage rates based on individual dealerships’ MOD, specific employee classifications, and more. A dividend program is also available through GNYADA's Workers’ Comp plan, offering mem- bers a further opportunity to lower their premium costs. To learn more, contact Michael W. Conway at 718.746.8100 ext. 405, or visit: GNYADA.com/dealers/insurance/overview

Greater New York Automobile Dealers Association • www.gnyada.com

The Newsletter • February 2017 5