GNYADA October 2014 Newsletter

Procedures Help Keep Plate Orders on Track

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If it seems to take too long for a box of plates that you ordered from DMV to arrive, it might be a good time to review your own practices and pro- cedures. Errors on your DMV paper- work may delay those shipments. For example, did the salesperson neglect to return plates that were issued for a deal that was later canceled? Were the plates returned to the biller, but not issued to the next deal that required new plates? Managing Plate Inventory Plates (passenger, commercial, or in- transits) that are assigned to your dealership are inventoried by DMV and tracked from delivery to a deal- ership through the registration process. Dealers may only obtain a new batch of plates when all plates in the prior batch have been used to register vehicles. If you request a The one-year waiting period to get into NYS DMV’s Dealer Plate Issuance Program (DPIP) has been eliminated for some dealers. GNYADA had urged DMV to make it easier for dealers to participate in this essential program, and now DMV has adopted new regulations to expedite access to the DPIP. New provision: Any dealer who has been registered in New York or any other state for at least one year may apply to participate in DPIP. The Commissioner may waive the one- year waiting period for a dealer adding another dealership if the deal- er has a satisfactory participation record in the DPIP within the last five years. A newly licensed new vehicle dealer may also apply.

new box of plates before you submit paperwork for all of the plates in a prior box, you will raise red flags at DMV. Failure to follow DMV’s procedures may result in delays in filling plate orders and lead to violations result- ing in fines and penalties. Follow the steps below to avoid delays and denials of new plates for your dealership. Plate Procedures to Avoid Delays Here is a checklist of procedures that you can follow to avoid delays and violations from DMV: Submit all title and registration paperwork to DMV within five calendar days from the date you deliver a vehicle to your customer. When you prepare to send deals to the bank, separate the title and n n Previously, new dealers were required to obtain plates from a local office or outside service while wait- ing out the mandatory one-year wait- ing period. As we reported in the last The Newsletter , this has been a very active year for buy/sells. Waiver of this waiting period has been a consis- tent item on GNYADA’s agenda in meetings with DMV. This business-friendly rule change is a welcome complement to the Provisional Dealer License approved by DMV last year. We are pleased to report that dealers whom GNYADA has assisted to obtain facility licenses also have gained immediate entry into the DPIP. GNYADA thanks the DMV for its continuing efforts to ease dealership operations.

registration paperwork and put that on a transmittal. Send the transmittal to your registration service (such as

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GNYADA’s DMV-DIRECT ) the same day in order to meet DMV’s five-day rule. If paperwork is returned to you, make the required corrections and return it to your service immediately. Periodically request a copy of your inventory list from Vehicle Safety (DMV) and review it to ensure that you have not missed any plates. Assign one person to be responsible for tracking all dealership plate inventory. Keep a DMV-approved plate log. Complete a plate log daily to address any “missing plate” issues. DMV-DIRECT Does That, Too! Yes, DMV-DIRECT does out-of- state work, including registrations, plates, and titles. We process Connecticut work in-house (we are the only agency in NYS with that ability). We also have a shorter turnaround than most servicers. When comparing our fees to the others around us (you know who we are talking about), our fees are lower in many cases – by as much as $45 per transaction. We process requests for all states. If you would like to know more, call DMV-DIRECT at 718.747.0400 and ask to speak with Patti, Raj, or Jean Marie. We will be happy to give you all the information.

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23 No Waiting for DPIP

Greater New York Automobile Dealers Association • www.gnyada.com

The Newsletter • October 2014 11