2015 GNYADA Employee Handbook

PART 17

SUBPOENAS AND DOCUMENT RETENTION POLICY

It is the policy of the Greater New York Automobile Dealers Association, Inc. (GNYADA) to comply with all applicable laws, rules, and regulations in its record-keeping and document retention policies. It is also GNYADA’s policy to carry out those activities employing high ethical standards. 1. In the event that any subpoena, summons, or other legal process is served on GNYADA or on any of its subsidiaries, service of such documents shall be directed to Rose Macleod, Vice President and Director of Operations or Mark Schienberg, President. No one else is authorized to accept service of legal process. 2. In the event that any legal process or any of the documents mentioned above are delivered to GNYADA or any of its subsidiaries, Rose Macleod or Mark Schienberg shall be notified immediately of such delivery. 3. In no event shall any individual, employee, officer, or Director allow or cause any document that is the subject of any legal proceeding, summons, or subpoena to be destroyed, damaged, altered, or in any other way rendered illegible or unusable.

Document, as used herein, shall include all written documents, copies, photographs, video, movies, or recordings, in any medium.

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