2017 GNYADA Membership Directory

HOT TOPICS

BUSINESS RECORDS

Contracts, Notes, Leases Expired

7 years

Still in effect

Permanently

Correspondence (general)

5 years

Correspondence (Legal and important)

Permanently

Correspondence (routine - customers/vendors)

2 years

Deeds/Mortgages/Titles

Permanently

Incorporation Records Made or Received

Permanently

Information Safeguard Policy (Safeguard Plan required by FTC)

Permanently

Insurance Policies (expired)

4 years

Insurance Records: accident reports, claims, policies

Permanently

Inventory Records: products, materials and supplies

7 years

Property Appraisals (by outside appraiser)

Permanently

Property Records: blueprints, plans

Permanently

Scrap and Salvage Records

7 years

Trademark Registrations and Copyrights

Permanently

©2015 GNYADA

ENVIRONMENTAL RECORDS

Records

Retention Period

Regulatory Agency

Emergency Action Plan

Permanently

OSHA

Fork Lift Training

Permanently

OSHA

HAZCOM Training Records

Permanently

OSHA

HAZCOMWritten Plan

Permanently

OSHA

Respiratory Protection Plan

Permanently

OSHA

Safety Data Sheets (SDS) [formerly MSDS]

Permanently

OSHA

Above Ground Storage Tank (AST) Inspection Records

5 years

Local Health Dept., NYSDEC

Underground Storage Tanks Inspection and

5 years

NYSDEC, Local

Inventory Records

County Health Dept.

Underground Storage Tanks ‘As-Built’Plans

Permanently

n/a

MEMBERSHIP

DIRECTORY

Underground Storage Tank Closure Report

Permanently

n/a

2017

Spill Prevention, Control, and Countermeasure (SPCC) Plan

Permanently

USEPA

©2015 GNYADA

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